Tip 1: Add folders to your Favorites list If you are a Windows user, check out this blog post on organising your folders in Outlook Windows version. Some things may look a little different if you are using another version of Outlook for Mac, but the general process will remain the same. Note: The steps and images shown in this post are for Outlook for Mac (Office 365 version 16.27, July 2019). In this blog post, I’ll share three tips you can use to better organise your folders for greater efficiency. However, if you’ve been using the same email account in Outlook for Mac for a while, you’ve probably ended up with a long list of folders that can be cumbersome and time consuming to navigate. This will restore the email into Mail, allowing you to view it again.Folders have long been one of the main ways to organise your emails and keep your inbox tidy in Microsoft Outlook for Mac. Within Mail.app, choose? File > Import Mailbox > Files in mbox format and select the mail archive. Note that simply deleting the Smart Mailbox folder will not delete the email too, you must follow the above process, selecting the mail content manually and deleting it. Right click on your trash mailbox and choose 'Erase Deleted Items' to finish the deletion process. Press Command-A to select all the email in this mailbox, and press the delete key to remove it. Make sure that the file is being backed up by Time Machine, if you're using the OS X feature. You will be prompted for a location to save the file to. Right click and choose 'Archive Mailbox' to generate an mbox format mail archive. For example, to collate all email received before the end of 2008, add:

Name the mailbox appropriately, and then add filter rules to populate the mailbox. Using dates to identify old mail is a good idea. Create a smart mailbox by clicking the? icon in the bottom left of the Mail interface.

Mail has an interesting facility called 'smart mailboxes.' This is a virtual collection of mail, derived by following various rules. T he simple process is: create a smart mailbox, archive that smart mailbox's content and then delete all the mail in that smart mailbox.

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